Guide lines for planning First
Tapping/Fall
1 Plan early, for
better preparedness.
2 Pick a suitable
registration place. Possibly a Town Hall, DNR station, Forest
Service Station, churches, etc.
3 The use of nametags
makes the event more sociable.
4 Having a few
refreshments such as milk, coffee, rolls or doughnuts at the registration point
adds to welcoming of the guests.
5 The Association
should have a certain amount of dollars set for these events. However, if the
people organizing the event figure they need more than the specified amount,
they should first obtain permission to exceed the amount from two (2) of the
Associations officers, so there will be no problems later.
6 Where
transportation is needed, school buses are cheaper on short trips. On longer
trips, charter passenger buses are preferable, because of toilet facilities.
Each place visited should have ample room for cars and buses to park and
turnaround.
7 Pick places to
visit that will be interesting for your guests and not too expensive. Your
county extension agents and the local chamber of commerce can be helpful in
this area. They may be able to provide literature for the points of interest to
be visited.
8 When it comes to dinner and lunches, pick
places that have proven to have good food at a fair price. Meals should be
flexible for the attendance numbers.
9 Places to visit
should include things that our guests would be interested in seeing and come
home with a learning experience or something they might want to compare with
their own ideas or equipment, etc.
10 There should be
a tour guide on each bus to point out any points of interests along the way.
11 The host of each
sugar bush or establishment should give a welcoming speech and a brief history
of their place and be prepared to answer questions.
12 Persons hosting
the tour stop should try hard to have everything as neat as possible, so as to
make the best impression as possible. This will certainly help give maple syrup
a good image.
13 These tours are
an association event. All monies made shall belong to the association. These
tours and events are to promote the
14 As maple
producers, let us leave each placed toured in the same shape and condition as
when we came and thank the good people for their efforts in entertaining us!